Introduction
Thank you for taking the time to visit my website and read through this extensive note! Over the years I’ve spent teaching, I’ve often searched for a comprehensive toolkit or guide to help identify essential purchases for group fitness instructors, along with practical tips and industry insights. Unfortunately, I was never able to find exactly what I was looking for—so I decided to create one myself.
This guide is designed to support both new and current group fitness instructors. I strongly encourage you to also connect with your Group Fitness Manager and fellow instructors, as they can offer valuable feedback on additional items or best practices specific to your facility or community.
Please keep in mind that this is a general list I’ve thoughtfully compiled based on years of experience. I hope it serves as a helpful resource on your journey as a group fitness instructor. This list will continue to be updated as new recommendations or changes arise, so feel free to email me if you notice anything missing.
New Group Fitness Instructor Order Guide
I recommend that all new group fitness instructors start by investing in the following essentials:
- A durable gym bag
- A microphone transmitter carrier belt (such as a Tune Belt)
- A windscreen for your microphone
- An auxiliary (AUX) cord
- Disinfecting wipes
- Extra batteries (always have backups on hand)
You can find these items on websites such as:
- AV Now
- Amazon
- Starving Musician
- Guitar Center
- and many others.
Again, I highly encourage you to speak with your Group Fitness Manager and fellow instructors for tailored advice on any additional supplies you might need for your specific location.
Please share this guide with other group fitness instructors who might find it helpful. Thank you again for being part of this amazing community!
Microphone Transmitter Carrier Belt (Tune Belt)
A group fitness instructor needs a Microphone Transmitter Carrier Belt (Tune Belt) to securely hold their mic pack, protect it from sweat, and keep it stable during movement. It ensures full freedom to jump, twist, and teach without the transmitter bouncing or falling off.
Windscreens
Windscreens are important for group fitness instructors because they reduce breath pops, block sweat and moisture from getting into the mic, cut down on wind or fan noise, and keep your voice sounding clear and professional. They also help protect and extend the life of your microphone.
Be sure to check with your Group Fitness Manager to see what size or type of windscreen they recommend or typically use at your facility, so your gear is compatible with the studio’s equipment.
Batteries
Batteries are essential for group fitness instructors because your microphone and music equipment often rely on them. Without fresh batteries, your mic could cut out mid-class, disrupting your workout and leaving you shouting to be heard.
Always check with your Group Fitness Manager to see what type and size of batteries your facility uses or prefers, so you’re stocked with the right ones and ready to teach without interruption.
Aux Cords
Aux cords are important for group fitness instructors because they let you connect your device (like a phone or tablet) to the studio’s sound system to play your music clearly and reliably.
Always check with your Group Fitness Manager to see what type of aux cord (standard 3.5mm, lightning adapter, USB-C, etc.) works with your facility’s equipment, so you’re prepared and don’t run into last-minute tech issues.
Electronics
Music Player Device
Music player devices are important for group fitness instructors because they store and play your class playlists, ensuring your workouts run smoothly without interruptions from calls, texts, or app notifications.
It’s recommended to use a dedicated device separate from your cell phone for music. This way, your phone stays visible and available during class in case of any emergency—your quick call could save someone’s life. (Fingers crossed it never happens!)
Always check with your Group Fitness Manager to see what types of devices connect best with your studio’s sound system, so you’re set up for success.
Apple Refurbished iPads:
https://www.apple.com/shop/refurbished/ipad
Apple Refubished iPhones::
https://www.apple.com/shop/refurbished/iphone
Samsung Galaxy Tablets:
https://www.samsung.com/us/tablets/
Microsoft Surface:
https://www.microsoft.com/en-us/surface
P.S. Portable Power Bank / Battery Charger - To charge your device in case you forget to charge your MP3 Player or iPod.
Bluetooth Connectors
Bluetooth devices are important for group fitness instructors because they allow you to wirelessly connect your music player to the sound system, giving you more freedom to move without being tied to a cord.
This is especially helpful in older facilities that might not have modern built-in systems. Always check with your Group Fitness Manager to see what setups they use or recommend, so your device pairs properly with their equipment.
Self Care
Goodies
Self-care is crucial for group fitness instructors because your body and energy are your primary tools. Taking care of yourself helps prevent injuries, manage fatigue, reduce burnout, and keep you feeling strong and motivated to lead others. It also sets a positive example for your participants, showing that health and wellness include rest, balance, and recovery — not just workouts.
- Massage guns relieve muscle tension and soreness after classes, speeding up recovery.
- Honey lemon tea soothes your throat and keeps your voice clear for cueing and talking.
- Grether’s Pastilles are known to coat and comfort vocal cords, preventing strain.
- Wedderspoon manuka honey supports throat health and boosts immunity.
- Pei Pa Koa (herbal syrup) helps calm and protect your voice if it’s hoarse or irritated.
- Epsom Salt: supposedly relieves pain — specifically, muscle pain from over-exertion (delayed-onset muscle soreness), conditions like myofascial pain syndrome (“trigger points”) and fibromyalgia — and speeds healing from minor injuries such as muscle strains and tendonitis.
- Roller: Regardless of whether you're a conditioned athlete or a sedentary office worker, you're likely to experience muscular tightness in your back, neck, or legs. If you can't afford the time and cost of professional massage therapy, my go-to is the roller. Check out 24 Life Article on the fundamentals of Foam Rolling: http://www.24life.com/fundamentals-of-foam-rolling/
- Massage Gun: Reduce tension, increase blood flow, break up scar tissue, speed up rehab, and more.
- Body spray or spritz is a must—let’s be honest, we all smell after teaching! Keep your favorite scent handy so students don’t catch a whiff.
- Tip: Bath & Body Works has semi-annual sales in January and June (40–85% off), perfect for stocking up.
Group Fitness Certs/Accreditation
Group Fitness Certifications
Getting certified as a Group Fitness Instructor is essential because it builds your expertise, credibility, and confidence to lead safe, effective, and engaging classes. A certification teaches you how to design workouts people love, assess movement quality, and apply your knowledge of the body to help correct imbalances—keeping your participants motivated and injury-free.
It also opens more career opportunities, since many gyms and studios require certification to teach. In short, it’s the foundation for being a skilled, trusted fitness professional.
- American Council of Exercise (ACE) = https://www.acefitness.org/
- Aerobics and Fitness Association of America (AFAA) = http://www.afaa.com/
- National Academy of Sports Medicine (NASM) = https://www.nasm.org/
- American Sport & Fitness Association (ASFA) = https://www.americansportandfitness.com
- National Exercise Trainers Association (NETA) = https://www.netafit.org/
- International Sports Sciences Association (ISSA) = https://www.issaonline.com/
- SCW = https://scwfit.com/store/product/group-exercise-online-certification/
CPR Certification
CPR training is crucial for group fitness instructors because it ensures you can respond quickly and effectively in a medical emergency—such as if a participant collapses or stops breathing. It helps you stay calm, take appropriate action, and potentially save a life, contributing to a safer environment for everyone in your class. Many gyms also require CPR certification to meet liability and safety standards. If you're unsure which certifications are acceptable, be sure to ask your group fitness manager what they will accept.
- American Heart Association = https://cpr.heart.org/
- Red Cross = http://www.redcross.org
Online CPR Training
- National CPR Foundation = https://nationalcprfoundation.com/
- American CPR Care Association = https://cprcare.com/
- CPR Heart Center = https://cprheartcenter.com/
- American Health Care Association = https://cpraedcourse.com/
- 360 Campus OSHA Campus = CPR and First Aid Online Training
- My CPR Now = CPR & First Aid Certification
Event Supplies
Event supplies like name tags, wristbands, and raffle tickets are important tools for group fitness instructors because they help create a more organized, inclusive, and engaging experience. Name tags encourage connection and community among participants, especially in larger or mixed groups. Wristbands can help manage class capacity, indicate access levels (e.g., VIP or multi-class passes), or distinguish between age groups or teams. Raffle tickets add an element of fun and incentive, boosting participation and energy. Altogether, these supplies support smooth logistics, foster a sense of belonging, and elevate the overall event experience.
Microphones
While most major gyms provide a microphone system, not all facilities will have one readily available. To protect your voice and prevent vocal strain, it's wise to invest in your own microphone. However, keep in mind that audio system setups vary—especially when it comes to microphone receivers—so a headset that works in one location may not be compatible elsewhere. Take time to understand the system you'll be using, including its input and output configurations.
When choosing a wireless fitness microphone, prioritize quality and reliability. The microphone should be secure enough to stay in place during high-impact movements like jumping or bouncing. It should also be sweat-resistant or waterproof to endure intense workouts.
Ease of use is another key factor. A microphone that is simple to assemble and operate reduces the risk of damage during setup—especially for those who aren’t tech-savvy.
If you’re unsure which wireless microphone to purchase or simply don’t have time to research, here are some excellent options to consider:
AV Now
AV Now is a leading provider of fitness-specific audio-visual equipment. They offer durable, sweat-resistant wireless microphones and sound systems designed for group fitness classes. AV Now helps instructors deliver clear, professional audio whether teaching in-person, outdoors, or online. Their systems are easy to use, reliable, and backed by expert support.
Low Budget Microphone
These are low-budget microphones designed for instructors who may not have the means to invest in more expensive equipment. They offer an affordable way to get started, especially for those just beginning their fitness journey or teaching smaller, occasional classes. However, it’s important to understand that while these microphones are cost-effective upfront, they are not built for long-term durability. If a component breaks—whether it's the headset, transmitter, or receiver—you’ll likely need to replace the entire unit, as individual parts are not designed to be serviced or swapped out.
Cableless / No Bodypack Microphone Systems
Early in my career, I loved using cableless or no bodypack microphone systems. They offered a clean, streamlined setup with no wires to get tangled in, which felt especially convenient during high-energy classes. This style is a great option for people who dislike dealing with cords or bulky transmitters. However, one downside I’ve learned over time is that if a single component—like the headset, transmitter, or receiver—breaks, replacing it can be costly. Unlike modular systems, these all-in-one units often require purchasing expensive individual parts or even replacing the entire system.
Bodypack Transmitter Microphone Systems
Bodypack transmitter microphone systems are a popular and versatile option for group fitness instructors. A complete system includes a headset microphone, a bodypack transmitter (typically worn at the hip), and a receiver. These systems feature a wired connection from the headset to the bodypack, which allows instructors to easily swap out microphones between classes—helping to minimize sweat exposure and extend the life of the headset. One of the key benefits of bodypack systems is their modularity; many transmitters are compatible with a range of headset options, giving instructors flexibility based on personal preference and comfort. While the initial cost of a bodypack system may be higher than other options, it can be more economical in the long run. If a component breaks—whether it's the headset, transmitter, or receiver—you can usually replace just that part instead of the entire system, saving money over time. To protect your equipment, it's best to wear the transmitter in a neoprene sports pouch, which helps prevent sweat from damaging sensitive battery components. AV Now offers a wide range of bodypack systems with customizable headset options, making it easy to find a setup that fits your teaching style.
Speaker Systems
A portable sound system is an essential tool for a group fitness instructor because it ensures clear communication, enhances the class experience, and supports safety. Instructors often teach in a variety of settings—from gyms and studios to outdoor parks—and a portable system allows them to deliver high-quality audio wherever they go. Clear vocal projection is crucial, especially when music is playing and participants are moving. A sound system with a microphone allows the instructor to give cues effectively without straining their voice, helping participants stay in sync and reducing the risk of injury. Additionally, music is a key component of group fitness, driving motivation, energy, and timing. A portable system with Bluetooth or auxiliary input enables instructors to easily play customized playlists that match their routines. Overall, having a dedicated sound system not only boosts the professionalism of the instructor but also enhances the overall experience for participants by ensuring clarity, consistency, and engagement throughout the class.
Dance Fitness Liability Insurance
Having liability insurance as a dance fitness instructor is crucial—especially when teaching independently, outdoors, or at special events—because it protects you from legal and financial risks if a participant gets injured or claims harm during your class. Even with the best precautions, accidents can happen, and without insurance, you could be held personally responsible for medical costs, legal fees, or damages. Liability insurance offers peace of mind and professional protection. Additionally, many venues and event organizers require proof of insurance before allowing you to teach on-site, so it’s important to contact the venue in advance to confirm what specific liability coverage or documentation they require.
General Dance Instructor Liability Insurance
- K&K
- HISCOX
- Insurance Canopy
- Next Insurance
- The Hartford
- Philidelphia Insurance
- Sadler Sports & Recreational Insurance
General Event Liability
As a continuation of general dance instructor liability insurance, event liability insurance adds an extra layer of protection for instructors teaching outside their regular settings—such as at pop-up classes, outdoor parks, festivals, or special events. While general liability insurance typically covers your ongoing instruction, event liability insurance is tailored to cover risks specific to short-term or one-off locations. This is especially important when you’re operating independently and may not have the coverage that a gym or studio typically provides.
Many facilities and event venues require instructors to provide proof of event liability insurance before allowing them to teach, and some have very specific requirements. For example, a venue may ask for a “Waiver of Subrogation” and “Primary/Non-Contributory Wording” to be included in the policy. These terms ensure that your insurance policy covers any claims first, without contribution from the venue’s policy, and that their insurer cannot seek reimbursement from yours. It's crucial to contact the venue ahead of time to find out exactly what language or documentation they require. This ensures you're properly covered and demonstrates professionalism, helping you build strong relationships with venues and event organizers.
